FAQs

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A joint exhibit is one allocated space from which two or more separate companies exhibit or trade. Each one of these companies must complete individual application forms whilst making clear the wish to combine their exhibits. Permission for combining an exhibit will be made at the allocation stage by the Show Manager. Joint exhibits may only be staged provided that prior permission from the Show Manager has been obtained.

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Yes exhibitors must carry their own insurance in accordance with the paragraph below and be prepared to produce copies of certificates on demand.

• a) The exhibitor shall indemnify the Society against and from any claim, damage, loss or expense in respect of personal injury, damage to property or any loss (whether caused by negligence or not) which may arise out of or is connected with or in consequences of the carrying out, completion or maintenance of the work, or which may arise from a breach by the exhibitor, their servants or agents (whether or not in the course of their employment or any of the provisions) of this document, provided nothing herein shall impose any liability upon the exhibitor for negligence on the part of the Society or its servants or agents.
• b) The exhibitor shall be liable for loss and/or damage to the workplace (which shall include work executed and all material intended for, delivered to a place on or near to the workplace) from any cause whatsoever.
• c) The exhibitor shall insure their liabilities under clauses (a) and (b) above by the provision of:

1. Employer’s Liability Insurance

2. Public Liability Insurance for a minimum of £3 million

3. Contract Works or Contracts (All Risks) Insurance for the full value of the contract works. (Such insurances shall include an Indemnity from the Insurer to this Society).

• d) In connection with clause (c) above, the RHS’s Insurers may request details of such insurances.
   

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At all of our RHS shows, garden space is given free of charge. The RHS want to ensure all of the investment put directly into the garden is working to create the best possible garden.

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Details of how to obtain an application pack, with all of the information you need to apply can be found within the apply for space section. You will need to submit a design and concept to the RHS which will be reviewed by the selection panel by a set date indicated in the paperwork. The selection panel is made up of experienced & professional designers, contractors and plantsmen who will assess your design, ask for further information for the second stage if needed and will then allocate space as appropriate.

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Unfortunately this task is very much up to the exhibitor to pursue themselves. Please contact the relevant show team via exhibitorapplications@rhs.org.uk for advice and sponsorship material.

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The selection process for the floral marquees takes place as a process across all the shows. There are a series of selection meetings to allocate the best floral exhibitors for each show. The selection is done across all shows to ensure exhibitors are allocated a fair number of shows in accordance with the following: past medal history & awards, support for RHS shows/partner nurseries, encouragement of new exhibitors to the RHS, sales service/visitor relationship/behaviour on site, reliability, observance of regulations, geographical factors/regional relevance. Also taken into consideration is: awards from other shows, unusual or special plants, balance of/number of applicants in each plant group, quality of sales material, environmentally friendly growing practices.

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You are encouraged to sell plant material in the floral marquees at all RHS shows except at the RHS Chelsea Flower Show, where we encourage exhibitors to have facility to take orders. All of the RHS shows have tight regulations regarding selling so please make sure you are fully informed of all the regulations before you apply. You are allocated a site in accordance to the details submitted at application stage.

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We actively encourage new exhibitors. However, the most relevant show to apply for would depend on your experience and show you are interested in. All of the RHS shows have their different personalities and target markets. It is worth doing research into all of the shows via the shows and events web pages and sponsorship pages on the RHS website, to ensure you are applying to the one most relevant and for the show that will achieve the most for you.

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We encourage as much diversity as possible at any one show, and have a duty to ensure equal opportunities to all exhibitors, therefore duplications of exhibits are generally avoided. However we will be happy to consider more than one exhibit from any one company or organisation at a particular show, on the provision that the exhibits are sufficiently diverse and compliment the show editorially.

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If you wish to exhibit in your own right (as a nursery, tradestand, plant specialist, etc) then we would normally require your exhibit to be relevant to horticulture, that is to say there should be a demonstrable relevance to plants, gardens or gardening. However, if you wish to create a horticultural feature to promote your company (e.g. a Show Garden) then there is no restriction on who makes the application and your company or organisation does not have to be relevant to horticulture. Alternatively, at some shows there may be specialist marquees and areas where non-horticultural exhibits are featured.

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If you need any further information, please send your request to exhibitorapplications@rhs.org.uk.

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Please refer to the dates given in the application paperwork.