The Royal Horticultural Society with registered charity number 222879/SC038262 of 80 Vincent Square, London, SW1P 2PE (the RHS) is the promoter of the competition. This competition is being run by the RHS in conjunction with The One Show. The One Show is produced by BBC Studios for broadcast, use and exploitation by the BBC. The RHS and BBC Studios are responsible for handling the personal information you provide, in accordance with data protection law.
The personal data you supply as part of your competition entry submission will be used by the RHS and BBC Studios for the purpose of running the competition and featuring it on The One Show. This includes:
- contacting you if your Entry is selected as a finalist, to arrange a broadcast interview(s) and/or to film them for BBC social media videos;
- filming and taking photographs of the finalists and their community garden, and announcing the finalists, the winning entry, the runners up and their lead community group applicant’s name, which will be broadcast on the BBC The One Show, iPlayer, BBC and RHS social media and any other media, in connection with any publicity relating to the Competition as set out in the competition terms and conditions; and
- publishing the finalist’s and the lead community applicant’s name and images of their community garden on the BBC and RHS websites and associated social media channels.
The lead community group applicant confirms on behalf of the community garden group that they have all relevant written consents from individuals featured in the photographs, film or content submitted as part of their competition entry, including consents from parents/guardians of any children aged 16 and under, to share their photographs, footage or content with the RHS and BBC Studios for the purpose of the competition.
- If we decide to shortlist your entry or feature it on The One Show, BBC Studios may carry out limited background research about you. This may include searches of publicly available records such as participation in previous television productions; information from social media profiles, including Facebook, X, Instagram, TikTok and LinkedIn. The information obtained will be used to assess your suitability to be part of the programme and to inform the measures we put in place as part of our duty of care to ensure contributors involved in our productions are safe and free from harassment or discrimination and to ensure that nothing in our programmes damages the reputation of BBC Studios, the BBC or the RHS. BBC Studios may share this information with the BBC and/or RHS where necessary for purposes of selecting the finalists. The lawful basis for this processing of your personal data is our legitimate interest in determining your suitability to take part in the programme, protecting our reputation and fulfilling our obligations to the BBC and our duty of care to our contributors. To the extent we may process special category, relating to you as described, our lawful basis is your explicit consent. Where relevant, we will contact you to obtain your consent before we carry out these checks. If you do not consent to us carrying out background checks or withdraw your consent before we have carried out the searches, you will not be able to take part in the programme. We will need BBC to confirm what checks they will be carrying out, and amend this section as necessary.
If you are providing personal data about other people in your community group, as the lead community group applicant you must ensure you have the consent from those people before submitting your entry. The RHS will share entry details with The One Show production team for the purposes outlined above, as far as possible identifiable information will be removed before doing so.
The RHS, BBC and BBC Studios will keep the winning entry and the runners up lead community group applicant’s details for up to 2 years for audit and regulatory purposes. The RHS and BBC Studios will delete all completed and incomplete entries of all unsuccessful entries within 60 days following the announcement of the winning entry and the runners up.
Where you have consented, the RHS would like to contact you about its work in Communities via its regular newsletter.
Please read the RHS’ full RHS Privacy Policy to find out more about how the RHS uses your personal data and how to exercise your rights under applicable data protection laws.
For more information about how BBC Studios will use your personal information and your rights please see The One Show’s Privacy Notice and BBC Studios’ Privacy Policy for Contributors.